Doing Business with Council

City of Parramatta Council spends money on a range of things from roads, footpaths, recreational and community facilities, parks and tress and more. When deciding how to best spend public money, we take into account a range of factors including:

  • Quality and performance
  • Value for money
  • Community expectations and values
  • Opportunities for local employment growth
  • Environmental sustainability

Council has to follow legislation set by State Government (the  Local Government Act 1993 and the Local Government (General) Regulation 2005) and also follow policies and rules that our Council has set. Amongst other things, this State legislation says that the way Councils purchase goods or services depends on how much is being spent.

Our Aim
  • Demonstrate accountability to rate payers
  • Provide guidance on ethical behaviour in public sector purchasing
  • Support local businesses
Procurement Policy

Our Procurement Policy sets out our legislative compliance obligations and gives staff guidance to allow consistency and control over procurement activities.

Approved Methods of Procurement

Depending on the level of expenditure, we have standard methods for purchasing goods and services to ensure legislative compliance:


Quotations are sought when there is no existing contract and are based on Council’s thresholds limits (including GST):

  • Purchases between $500 to $49,999 Minimum of 2 verbal or written quotations
  • Purchases between $50,000 - $149,999 Written quotations from a minimum of 3 suppliers
  • Goods and Services equal to or above $150,000 
    - All Procurement for Goods and Services for a value greater than $150,000 (GST inclusive) or multiple purchases from the same supplier over any two year period must go to tender

Legislation requires a public tender for the purchase of all goods, services and works for which the estimated expenditure exceeds $150,000 for goods or services. Tenders are advertised in the SMH, local papers and our Current Tenders page (Tender Link).

Invoicing and Payments

Suppliers should quote a purchase order or contract number on invoices submitted or payment may be delayed. A purchase order number can be obtained from the Council Officer requesting the goods or services.

If a tax invoice is delivered with the goods, or handed to a Council Officer, there can be no guarantee that the invoice will reach the Accounts Payable Section which may result in delayed payment of the invoice. Suppliers can email their tax invoice to and the invoice must include:

  • ABN
  • GST price and GST amount
  • The words ‘Tax Invoice’ on the page
  • Date of issue
  • Item description
  • Purchase Order Number/Contract Number 
  • Name of Council employee or contact for services or goods

Note: Our standard payment terms for accounts are 28 days from the date of the invoice. Our preferred method of payment is electronic funds transfer, which is done on a weekly basis.

Reference Documents

Last updated on 17 May 2016